OVERVIEW OF SERVICE
OneDrive for Business is Drexel University’s approved cloud storage and file sharing platform. It provides secure, backed up storage for University data and supports collaboration across devices and teams.
Description & Features
- 1 TB of cloud storage for each faculty and professional staff member
- 512 GB of cloud storage for each student
- Secure access from desktop, mobile, and web browsers
- Real-time file syncing and version history
- Integrated sharing and collaboration with Microsoft 365 apps
- Browser-based editing of Office documents
- Optional backup of Desktop, Documents, and Pictures folders
Who Can Use This Service
OneDrive is a component of the basic Office365 made available for use to:
Available Storage
| User Type |
Included OneDrive Storage |
| Faculty and Professional Staff |
1 TB |
| Students |
512 GB |
Rates
Additional storage may be requested by Faculty and Staff through a departmental chargeback:
- Storage increases are available in 1 TB increments
- Maximum total storage allocation: 5 TB
- Cost: $350 per year for each additional 1 TB allocation
Getting Started
OneDrive is available through:
- Microsoft 365 web portal: portal.office.com
- OneDrive desktop application (Windows and macOS)
- OneDrive mobile applications (iOS and Android)
Recommended Use Cases
OneDrive is recommended for:
- Storing work files, course materials, research documents, and operational content
- Sharing files with colleagues, students, or approved external collaborators
- Collaborating on Microsoft Office documents
- Accessing files across multiple devices
- Maintaining backed-up copies of important University files
When to Use OneDrive
Use OneDrive when you need:
- Secure, backed-up cloud storage
- File sharing or collaboration capabilities
- Access to files from multiple devices or locations
- Compliance with Drexel University data handling and security requirements
When Not to Use OneDrive
Local storage may be more appropriate for:
- Large media production files (video editing, raw footage, rendering workflows)
- Temporary or offline-only files
- Data that does not require synchronization or sharing
Guidelines & Security Considerations
- Unapproved cloud storage services (such as personal Google Drive, Dropbox, Box, or iCloud accounts) may not be used for University Institutional Information unless explicitly approved through Drexel’s Third Party Risk Management process.
- Use of OneDrive must comply with Drexel’s Acceptable Use Policy and Information Security requirements.
- Syncing extremely large folders or entire local profile libraries may impact computer performance and synchronization times.
- Users are responsible for appropriately managing and sharing University data in accordance with applicable University policies and regulations.